If you have not yet registered on AnyHire.com, do that first.

• You are registered as a business.
• Your business is registered as a trader,
• You have set up all your branches if you want to import items into them.

Please note: Optional fields are preceded with the asterisk character (*). These are NOT required.

The main table

If your software allows you to define the columns that will be exported as well as name them, set the columns as follows:

• Name - The name of the item.
• ShortDescription - Short description of the item, max. 200 characters long.
• Price: (Your column names should be ONE OR MORE of the names below.)
  • PriceHourly - Hourly hire price of the item.
  • PriceDay - Daily hire price of the item.
  • PriceWeekly - Weekly hire price.
  • PriceMonthly - Monthly hire price.
  • PriceWeekend - The item's weekend hire price if you offer it.
• QuantityBranch1...N - One or more columns defining the quantity of this item that is available in each. (We will define branches in a later step.
• *OurCategories - A pipe-separated (|) list of column IDs, listing categories that the item belongs to in your system. (We will later define category mappings.)
• AnyHireCategories - If you wish you can manually enter pipe-separated list of AnyHire category IDs. (You can get those below.)
• *LongDescription - A full description of the item. No HTML tags are allowed. To format parts of your long description you will have to open the imported item and manually edit the text formatting manually.
• *Images - A pipe-separated list of image names (may include path) to be linked to the listing.

  Each image can contain a hint as to what size to save it in. This hint has the following form: *S or *L or *X for small, large and extra large sizes respectively.

  You will have to supply us with the images named exactly as you define in this column. (Example: MyImage1.jpg|MyImage2.jpg*S|MyImage3.jpg*L - this would import the first two images in the small format [a name without the hint will be uploaded as small if there are currently less than 2 small images linked to the item, or in large size if there aren't.])

• *ImageNames - If you wish to give your images readable names which will be shown to customers, add them here in exactly the same order in which your images are in the previous column. Separate with the pipe (|) character again. (If you have 3 images defined and only want to name the third one for example, the value in this column should be "||My third image name".)
• *ImageDescriptions - If also wish to give your images descriptions which will be shown to customers, add them in the exactly same manner as image names above.
• *ItemCode - If you have your items coded for easier tracking, you can enter the code here.
• *Deposit - The amount of the deposit that you require when this item gets hired.

The branches table

If you have more than one branch specified in the main export file, you also must supply a branch mapping CSV file.

1. You can use this file to map the branch numbers from the main file above (use 1 for QuantityBranch1, 2 for QuantityBranch2 etc.) to AnyHire.com branch IDs.
2. Then save the file in CSV format.

The category mappings table

Every item has to be assigned to at least one category. Since it is more than likely that your category IDs will not match the AnyHire.com category IDs, you will have to map your IDs to ours for the import to be successful.

1. You can use this file to map your category IDs to AnyHire.com category IDs.
2. Then save the file in CSV format.

Alternatively, you can edit your main export file directly in MS Excel or similar tool and enter AnyHire.com category IDs directly into the AnyHireCategories column.

Please note that items that do not have an AnyHire category ID assigned directly or through the category mappings file will not be imported!

1. Create a root "Images" folder and create sub-folders named "Small", "Large" and "Extra".
2. Put images for all items into the correct folder by the required final size on AnyHire.com. The names of the images has to correspond to the Images column values in the main table.
3. Preferably resize* all the images to their final size as defined by the chosen hint in the main table.

* Our server will scale down your images automatically to their maximum chosen size. However, uploading images much larger than is required wastes bandwidth and may take too long to upload.

Help on resizing your images or sending more data than 30MB

• Use any photo-editing tool of your choice. For larger amount of photos choose programs that automate the task.
• Alternatively, download one of the free image resizers available on the web.
  For example download FotoSizer tool and use it to resize all the images you will be sending to us.
  Once installed:
  • Click "Add Folder" at the bottom left.
  • Select the image folder you created in this Step.
  • At the top right select "px" in the drop down box under "Custom size".
  • Under "Width" set width to 300 for small images or 600 for large images. The "Height" will be adjusted automatically.
  • Check the following options: "Reverse Width and Height by orientation", "Do not enlarge if smaller" and "Maintain aspect ratio".
  • In "Destination settings select [Same as original] in the "Destination folder" drop down box.
  • Set "Output format" to JPEG.
  • Set "Filename mask" to %F
  • Click the green "Start" button.
  • Wait for the process to finish and you're done, your images are ready for upload.

(Skip this step if you sent your data on a CD or DVD.)

Once you are happy your data files and all your images have been uploaded, .

After we are notified we will check your data for consistency and if everything appears to be in order, we will import your data into the AnyHire.com system. When done, we will let you know by email.